2024 Event Vendor Application

Welcome vendors and thank you for your interest. To ensure your attendance as a vendor, please complete this form. All vendors are subject to approval for each event. Should you have any questions, please feel free to contact [email protected]. Please note: Events are subject to change (date/time; cancel).

Tejano Concert
Saturday, September 14, 2024
6 – 11 PM

National Night Out
Tuesday, October 1, 2024
6 – 8 PM

Dia de los Muertos Fall Festival
Saturday, October 26, 2024
11 AM – 3 PM

Vet Fest
Saturday, November 9, 2024
10 AM – 1 PM

Christmas Tree Lighting
Friday, December 6, 2024
6 – 9 PM

CRAFT VENDORS are highly encouraged to provide a prize giveaway for the raffle in the amount of $25 of your product or a gift card.

Setup

Do you need a booth? *
Will you be requiring electricity? *

Vendor Information

CRAFT VENDORS: Please provide a list of description of items for sale or specific information/exhibit item or product; FOOD VENDORS: Please provide a sample menu. Including price range of items. If the item is not listed on this application, you will not be allowed to sell or display it at the event. The District reserves the right to limit the number of vendors with similar items. All items will be under review. We do not want to have too many of the same kind of item sold as it will decrease everyone’s sales during the event. If additional space is needed, please include on a separate sheet as an attachment.

Vendor Application Form Instructions

This application form is used by vendors selling hand-crafted items or pre-packaged food only. Only complete applications will be reviewed by the East Aldine District staff.

Merchandise Sold

  1. The District reserves the right to limit/refuse the merchandise offered by vendors.
  2. The event is not intended to be a venue for a vendor to sell “close-out”, “deeply discounted”, “overstock”, or similar merchandise.
  3. The District reserves the right to request the removal of inappropriate crafts and/or displays, and vendors selling unauthorized items will be asked to remove those items.
  4. Vendors are not permitted to sell raffle tickets or other prizes for cash. Vendors will be permitted to offer changes, coupons and/or promotional incentives at their booth for free or reduced priced merchandise. In no case will vendors or their staff be permitted to walk the grounds to advertise such promotions.

Application Materials

  1. All applications, whether from returning or new vendors, must include all required documentation and a complete listing or merchandise.
  2. Submission of an application does not guarantee acceptance to the event.
  3. Submission of applications will be acknowledged within 10 days of their receipt. Acceptance or denial notifications will be provided within two weeks thereafter.

Vendor Space Details

  1. The event will only be cancelled in the event of severe weather. Notification will be sent via Text or Email the morning of the event, if not sooner.
  2. Vendors that are accepted, regardless of application submission date, will be sited based on the discretion of the District.
  3. The District reserves the right to make any space assignment for any vendor based on extraordinary circumstances including but not limited to safety considerations, type of merchandise sold, and other side considerations. All space decisions are final.
  4. Each vendor spot will be numbered, and staff will be available to help you find your spot. Details on space assignments, vendor unloading and parking will be provided within two weeks of the event.
  5. All vendors agree to staff their booths a minimum of 45 minutes prior and during the event times. Vendors who dismantle their display prior to the end of the event for whatever reason, including inclement weather, jeopardize their acceptance to future events.
  6. Unless explicitly permitted by the vendor, the District will not share or distribute vendor’s personal contact information with other individuals or organizations. If provided in the application the District will use the Vendor’s website/social media link to promote their participation as well as include in a list of participating vendors.
  7. The District does not assume responsibility for any lost, stolen, or damaged goods or personal items.
  8. CLEAN-UP: Vendors are responsible for their booth area during and after the event.
  9. VENDORS AGREE that their booth will remain up and active from the beginning of the event until the close of the event, or otherwise instructed by the District.

Please email the following information to [email protected]:
FOOD TRUCK: Copy of menu and food truck permit
POP-UP/TENT: Copy of menu and food handler certification

AGREEMENT: The East Aldine District assumes no responsibility for any loss, damage, injury, or claims arising out of participants acts in or during the event.

If you have any questions, call 713.595.1232 or [email protected].